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Records Retention Schedule for 4-H Forms

ID

388-050 (4H-778NP)

Authors as Published


 4-H Form

Unit Offices

4-H Centers

Source 

4-H Member Enrollment Form
(VCE Pub 388-002)

Retain for 5 years from the date the form was completed then destroy

Not applicable

State 4-H Office

4-H Code-of-Conduct Form

Keep all records 5 years past the youth’s 18th birthday

Keep all records 5 years past the youth’s 18th birthday

State of Virginia

4-H Club Compliance Form (VCE Pub 490-156)

Retain for 5 years from the date the form was completed then destroy

Not applicable

State 4-H Office

4-H Property Inventory Sheet
(VCE Pub 388-140)

Retain for 5 years from the date the form was completed then destroy

Retain for 5 years from the date the form was completed then destroy

Virginia Tech Office of Risk Management 

4-H Club/Organizations Annual Financial Audit Report

Retain for 5 years from the date the form was completed then destroy

Retain for 5 years from the date the form was completed then destroy

State of Virginia

4-H Volunteer Application/Enrollment Forms
(VCE Pub 388-003)

Retain for 5 years following the end of the volunteer’s service

Retain for 5 years following the end of the volunteer’s service

State of Virginia

Standards of Behavior for 4-H Volunteers Form
(VCE Pub 388-044)

Retain for 5 years following the end of the volunteer’s service

Retain for 5 years following the end of the volunteer’s service

State of Virginia

Equine Waiver Form
(VCE Pub 388-035)

Youth- Keep all records for 5 years past the participant’s 18th birthday) Adults- Retain for 5 years following the end of the volunteer’s service

Keep all records 5 years past the participant’s 18th birthday Adults- Retain for 5 years following the end of the volunteer’s service

State of Virginia

4-H Camp Specialized Program/Class Description Form
(VCE Pub 388-037)

Retain for 2 year from the date the form was completed then destroy

Retain for 2 year from the date the form was completed then destroy

Virginia Tech Office of Risk Management

Email

Three years for critical email only.

Three years for critical email only.

CALS Information Technology (CALS IT)


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Publication Date

February 21, 2018

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