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Resources for Administrative

Title Available As Summary Date ID Author
Virginia Cooperative Extension Organizational Chart Nov 1, 2024 490-147 (VCE-1204)
Civil Rights Compliance of VCE Volunteer Organizations and Clubs
Civil Rights Compliance of VCE Volunteer Organizations and Clubs form.
Feb 2, 2024 490-156 (VCE-1182NP)
Record of Contact Jan 12, 2022 490-157 (VCE-1088NP)
Program Participant Voluntary Reporting Form Jan 11, 2023 490-850 (VCE-1138NP)
Formulario de informe voluntario de participantes del programa (Program Participant Self-Reporting Form) Jan 11, 2023 490-850s (VCE-1138NPs)
How to Report Extension Contacts
Virginia Cooperative Extension (VCE) recognizes the importance of accessibility and reaching all audiences in the development and implementation of Extension programs. VCE uses the Program Evaluation and Reporting System (PEARS) for gathering direct and indirect contacts data on an ongoing basis to meet federal and state expectations. This resource will review what information to collect and how to report it.
Mar 7, 2025 490-851 (VCE-1210NP)
Early Career Extension Professional Development Needs Assessment Report Sep 30, 2021 ALCE-273NP
Virginia Cooperative Extension Mid-Career Focus Group Findings- Methodology and Demographics Feb 4, 2022 ALCE-279NP
Virginia Cooperative Extension Mid-Career Focus Group Findings – Sources of Stress Mar 10, 2022 ALCE-290NP
Virginia Cooperative Extension Mid-Career Focus Group Findings – Professional Development Organizations Apr 5, 2022 ALCE-292NP
Virginia Cooperative Extension Mid-Career Focus Group Findings – Onboarding and Mentoring Mar 24, 2022 ALCE-293NP
Virginia Cooperative Extension Mid-Career Focus Group Findings – Needs Assessment Mar 24, 2022 ALCE-294NP
Virginia Cooperative Extension Mid-Career Focus Group Findings – Organizational Support and Effectiveness May 2, 2022 ALCE-295NP (ALCE-298NP)
A Guide for Assessing and Preserving Historic VCE Materials May 6, 2022 ALCE-299NP
New VCE Onboarding – Professional Development Survey Nov 9, 2022 ALCE-300NP
Virginia Cooperative Extension (VCE) New Agent and Specialist Onboarding and Mentoring Program Nov 28, 2022 ALCE-302NP
Safety and Risk Management for Virginia Master Naturalist Volunteers Oct 5, 2022 CNRE-124NP (CNRE-158NP)
Safety and Risk Management for Virginia Extension Master Gardeners
Everything that Virginia Extension Master Gadeners do involves some sort of risk. It could be risk to their own health and safety, risk to the health and safety of participants in the programs they lead, risk to property (like those new pollinator plants they are planting), risk to natural resources, or risk to the reputation of the volunteers, chapters, program, Virginia Tech, Commonwealth of Virginia, and local partners with whom they are volunteering. “Risk management” is the sum of all the strategies we use to try to reduce the likelihood that an action we take will cause harm. Risk management is the responsibility of every Virginia Extension Master Gardener (EMG). In this publication, we describe the common categories of risk EMG volunteers may encounter as part of their learning and service in the program. We give examples of specific risks in each category, and we describe recommended strategies for EMG volunteers to follow.
Jul 25, 2025 SPES-699NP
Extension Master Gardener Project Guidelines and Proposals
Very often, EMG projects and activities “spontaneously generate,” whether from a community request or from a volunteer who has an idea that meets a local need. Because the projects may or may not integrate with the planned educational programming to be implemented by EMGs, the opportunities that arise should be evaluated to see if they are appropriate Extension activities, whether they are feasible, and if there is sufficient commitment to ensure completion. New projects should be evaluated to determine how they fit into Extension program areas, such as sustainable landscape management, the unit’s Situation Analysis and the agent’s plan of work. If EMG projects and activities are planned outside of the educational program plan designed with local VCE agents and staff, then a Project Proposal and Authorization Form should be completed.
Jul 25, 2025 SPES-700NP
Virginia Cooperative Extension Guidance for Use of Generative AI Apr 17, 2025 VCE-1213NP
Virginia Cooperative Extension District Map Feb 2, 2021 VCE-231NP (VCE-1122NP)
Style Guide and Template for Non-Peer-Reviewed Publications
"Virginia Cooperative Extension is required to ensure that its digital content is accessible by everyone regardless of physical or technological readiness. This includes all content that is posted online —websites, publications, social media, email, presentations, etc. This template has been designed to help you create a publication that meets this requirement. Please use this template and follow the guidelines below to create your publication. If your publication does not meet accessibility guidelines, it will not be published."
Jun 5, 2025 VCE-946NP (VCE-1219NP)
Limited English Proficiency Program Accommodation Record Dec 9, 2024 VCE-1075NP (VCE-1206NP)
Frequency of Limited English Proficiency (LEP) Contacts Record
The Frequency of LEP Contacts Record is used to track LEP contacts.
Dec 9, 2024 VCE-1076NP (VCE-1205NP)
College of the Fields Apr 14, 2022 VCE-1097NP
Quick Reference: Modules in PEARS
Extension employees are involved in many programs and projects. This resource shares information about where information about the day-to-day work of Extension is documented in the Program Engagement and Reporting System (PEARS).
Feb 24, 2025 VCE-1211NP
OneOp | Making a Difference for Military Families
Military family well-being is improved when professionals who support families are ready, knowledgeable and networked. Family well-being contributes to retention and readiness of military service members, helping to build and sustain effective and efficient military and family support and community partnerships. This handout provides information on how OneOp supports the work of VCE professionals engaging with military families.
Jun 30, 2025 VCE-1217NP
Virginia Cooperative Extension Volunteer Screening Guidelines
Volunteer screening supports the process of educating volunteer applicants about Virginia Cooperative Extension programs and creates the opportunity to allow faculty and staff to learn more about the interests of the volunteer applicant. The screening process also helps to protect the fidelity of Virginia Cooperative Extension programs, its participants, and volunteers.
May 30, 2025 VCE-629NP (VCE-1216NP)