Records Retention Schedule for 4-H Forms
ID
388-050 (4H-778NP)
EXPERT REVIEWED
4-H Form |
Unit Offices |
4-H Centers |
Source |
|---|---|---|---|
4-H Member Enrollment Form |
Retain for 5 years from the date the form was completed then destroy |
Not applicable |
State 4-H Office |
4-H Code-of-Conduct Form |
Keep all records 5 years past the youth’s 18th birthday |
Keep all records 5 years past the youth’s 18th birthday |
State of Virginia |
4-H Club Compliance Form (VCE Pub 490-156) |
Retain for 5 years from the date the form was completed then destroy |
Not applicable |
State 4-H Office |
4-H Property Inventory Sheet |
Retain for 5 years from the date the form was completed then destroy |
Retain for 5 years from the date the form was completed then destroy |
Virginia Tech Office of Risk Management |
4-H Club/Organizations Annual Financial Audit Report |
Retain for 5 years from the date the form was completed then destroy |
Retain for 5 years from the date the form was completed then destroy |
State of Virginia |
4-H Volunteer Application/Enrollment Forms |
Retain for 5 years following the end of the volunteer’s service |
Retain for 5 years following the end of the volunteer’s service |
State of Virginia |
Standards of Behavior for 4-H Volunteers Form |
Retain for 5 years following the end of the volunteer’s service |
Retain for 5 years following the end of the volunteer’s service |
State of Virginia |
Equine Waiver Form |
Youth- Keep all records for 5 years past the participant’s 18th birthday) Adults- Retain for 5 years following the end of the volunteer’s service |
Keep all records 5 years past the participant’s 18th birthday Adults- Retain for 5 years following the end of the volunteer’s service |
State of Virginia |
4-H Camp Specialized Program/Class Description Form |
Retain for 2 year from the date the form was completed then destroy |
Retain for 2 year from the date the form was completed then destroy |
Virginia Tech Office of Risk Management |
Three years for critical email only. |
Three years for critical email only. |
CALS Information Technology (CALS IT) |
Virginia Cooperative Extension materials are available for public use, reprint, or citation without further permission, provided the use includes credit to the author and to Virginia Cooperative Extension, Virginia Tech, and Virginia State University.
Virginia Cooperative Extension is a partnership of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and local governments. Its programs and employment are open to all, regardless of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or any other basis protected by law.
Publication Date
February 21, 2018
