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Resources for 4-H Club Management

Title Available As Summary Date ID Author
4-H Group Enrollment
4-H Group Enrollment Form for authorized programs/events, in-school clubs, and military clubs.
May 20, 2021 388-001 (4H-1021NP)
4-H Secretary's Record Book Dec 13, 2023 388-024 (4H-1028P)
4-H Treasurer's Record Book Apr 20, 2020 388-025 (4H-882)
4-H Camp Teen Counselor Reference Form Apr 29, 2021 388-053 (4H-948NP)
Charter Renewal Application for 4-H Clubs and Cloverbud Groups
4-H Charter renewal takes place in the fall each year. Check your local 4-H professional for due dates for your locality. The organizational leader of the 4-H club or Cloverbud group should submit one copy of this application to the local Extension office if the club or group is based at the county or city level. District- or state-level groups should send the application by October 1 to the State 4-H Youth Development Office (107 Hutcheson Hall, Virginia Tech (0419), Blacksburg, VA 24061).
May 29, 2020 388-059 (4H-194)
Charter Application for 4-H Clubs and Cloverbud Groups
The United States Department of Agriculture and Virginia 4-H require all 4-H clubs and groups to have a charter signed by the Secretary of Agriculture and the Director of the National 4-H Headquarters and issued by the State 4-H Office. This requirement includes 4-H Cloverbud groups, community clubs, project clubs, after-school clubs, and military clubs. For more information about the requirements for and privileges of a Virginia 4-H Charter, see VCE Publication 388-070. To apply for a 4-H Charter, the organizational leader of a 4-H club or Cloverbud group should submit one copy of this application to the local Extension office if the club or group is based at a county or city level. District or state level clubs/groups should send applications to the State 4-H Youth Development Office (107 Hutcheson Hall, Virginia Tech (0419), Blacksburg, VA 24061).
Sep 28, 2020 388-069 (4H-462)
Chartering 4-H Clubs and Adult Volunteer Groups Sep 29, 2022 388-070 (4H-982NP)
Virginia 4-H Member Record Feb 3, 2021 388-121 (4H-464)
Virginia 4-H Project Record Feb 3, 2021 388-122 (4H-465)
4-H Property Inventory Report Form Aug 29, 2023 388-140 (4H-779)
Charter Application for In-School, Classroom-Based 4-H Clubs Oct 31, 2022 388-145 (4H-1005NP)
Virginia 4-H Club Annual Goals and Program Plan Sep 28, 2022 388-210 (4H-984NP)
Virginia 4-H Club Constitution and Bylaws Oct 3, 2022 388-211 (4H-983NP)
A Guide for 4-H Club Officers Oct 19, 2022 388-274 (4H-966P)
Virginia 4-H Standardized Code of Conduct For 4-H Programs/Events Aug 18, 2021 4H-164 (4H-963NP)
Opportunities for Senior 4-H Members May 5, 2021 4H-625NP
Virginia 4-H Archery Project Record Book Feb 19, 2021 4H-805P (4H-945P)
Unit Representatives Form Nov 2, 2023 4H-819
4-H Club Deposit Form Mar 24, 2020 4H-883
4-H Club Payment Processing Form Mar 24, 2020 4H-884
4-H Club Individual Reimbursement Form Mar 25, 2020 4H-885
4-H TREASURER’S ANNUAL REPORT Mar 25, 2020 4H-890NP
Virginia 4-H Instructor Shooting Education Instructor Certification Request to Host a State Workshop Jul 16, 2020 4H-897NP
4-H TREASURER’S REPORT Mar 25, 2020 4H-898NP
Do I Still Use the Gavel if It's a Virtual Meeting? Tips for Successful Meetings and Parliamentary Procedures in the Age of Zoom Apr 15, 2020 4H-903NP
Frederick County VA 4-H: Officer Training- Mock Meeting Aug 17, 2021 4H-950NP
4-H Online 2.0 Project Descriptions Tip Sheet Apr 29, 2021 4H-957NP
4-H Opportunity for All May 11, 2022 4H-987NP
4-H Camp Participant Early Release and Withdrawal Form Sep 30, 2022 4H-994NP
4-H Permission to Use Personal Vehicle Sep 30, 2022 4H-995NP
4-H Camp Emergency Driver and Vehicle Checklist
Civil Rights Compliance of VCE Volunteer Organizations and Clubs
Civil Rights Compliance of VCE Volunteer Organizations and Clubs form.
Feb 2, 2024 490-156 (VCE-1182NP)
VCE Volunteers Brochure
Extension volunteers educate and engage the public; develop community through social connections; serve as knowledgeable and credible resources; advocate for Virginia Cooperative Extension; and are prepared leaders.
Jan 6, 2021 VCEP-27NP (4H-905NP)