4-H Property Inventory Report Form

Instructions: Use this form annually to document tangible assets owned by your 4-H club or organization.

• Inventory of Category I items (consumable, low-replacement value, low-risk) can be maintained by the 4-H club or organization. These items are not insured by Virginia Tech.
• Inventory of Category II items (all firearms regardless of value, non-consumable, high-replacement value, medium- to high-risk) must be maintained at the Extension Office. These items are in the care, custody, and control of the 4-H agent and are insured by Virginia Tech.
• Category III items (high-replacement value, high-risk) are the property of Virginia Tech and must be inventoried in the university system. Contact the State 4-H Youth Development Office for information.
• All tangible assets should be identified by either a sticker or inscription with the 4-H club or organization’s name and other appropriate information. The existence, ownership, condition, and location of items must be updated annually.

Club or Organization Name: 
Leader’s Name: 
Inventory Date:

Please note: Please keep all additional records, such as titles, receipts, letters of acknowledgement, maintenance agreements, etc.
Keep all records in a safe location protected from fire, water damage, or other hazards. Maintaining electronic records in addition to paper records is encouraged. A copy of this form should be sent to the state 4-H office and the original maintained in the unit office.